Syllabus for PJM540

PROCUREMENT AND VENDOR MANAGEMENT

Description | Topics | Objectives | Materials | Structure | Assessment | Grading | Strategies | Integrity


COURSE DESCRIPTION

This course examines the processes and techniques through which goods and services are acquired in the project management environment. Course topics include: contract and procurement strategies; legal issues; contract pricing alternatives; technical, management and commercial requirements; RFP development; source selection; invitations to bid and bid evaluation; risk assessment; and contract negotiation and administration.

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COURSE TOPICS

  1. The procurement cycle (the contract management process)
  2. e-procurement and e-business platforms
  1. The contract management team
  2. Basic contract terminology
  3. The Uniform Commercial Code (UCC)
  4. Global contracting law the the contract process
  5. Effect of e-procurement on the contract negotiation cycle
  6. Competitive contracting methods
  7. U.S. government contract practices and requirements
  1. U.S. government subcontractor best practices
  2. Key events in the preaward contract phase
  3. Bid and no-bid contracting situations
  4. Isolation of contract requirements
  5. Risk analysis of projects: quality, costs, schedules
  1. Motivations of buyers and sellers
  2. Risk factors that affect buyer/supplier decisions
  3. Contract pricing decisions
  1. Selection of proper contract incentives
  2. Issues involved in qualifying and selecting a supplier/seller or vendor
  3. Key factors for negotiating an agreement in a competitive proposal environment
  4. Evaluating competitive proposals
  5. Establishing a negotiating strategy
  1. Performance measurement and reporting
  2. Managing contract changes, claims, and closeout
  3. Global contract management

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COURSE OBJECTIVES

After completing this course, you should be able to:

  1. Document the impact of each procurement phase on overall project goals. (CO1)
  2. Analyze significant issues related to qualifying and selecting suppliers/sellers or vendors for a project requirement. (CO2)
  3. Assess key factors, including risk factors, that affect buyer and seller decisions concerning contract pricing and the selection of the proper contract type. (CO3)
  4. Compare e-procurement with other types of supplier bidding models (CO4)
  5. Summarize methods for soliciting a bid proposal, and evaluate technical, management, commercial, and ethical requirements. (CO5)
  6. Compose a request for proposal (RFP).  (CO6)
  7. Assess the key factors in negotiating an agreement or evaluating competitive proposals. (CO7)
  8. Select the appropriate negotiating strategy for a specific situation and explain this choice.  (CO8)
  9. Analyze the role of commercial terms and conditions, the Uniform Commercial Code (UCC) and applicable government contracting regulations.  (CO9)
  10. Recommend effective contract management techniques to control contract cost, schedule, and performance factors and to manage contract changes, claims, and closeouts. (CO10)

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COURSE MATERIALS

You will need the following materials to do the work of the course. The required textbook is available from the College’s textbook supplier, MBS Direct.

Required Textbook

  1. Garrett, G. A. (2010). World Class Contracting, 5th ed. New York: Aspen Publishers/CCH.

ISBN-13: 978-0-8080-2568-9

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COURSE STRUCTURE

Procurement and Vendor Management is a three-credit online course, consisting of six (6) modules. Modules include an overview, topics, learning objectives, study materials, and assignments. Module titles are listed below.

  1. Module 1: The Procurement Process: Trust and Teamwork

Course objectives covered in this module: 1, 4

  1. Module 2: Contracting Principles and Methods
  2. Course objectives covered in this module: 1, 2, 3, 5, 6, 9
  3. Module 3: The Preaward Contract Phase

Course objectives covered in this module: 1, 2, 3, 5

  1. Module 4: Contract Pricing

Course objectives covered in this module: 1, 2, 3, 5, 6

  1. Module 5: The Award Phase
    Course objectives covered in this module: 1, 2, 7, 8
  2. Module 6: The Postaward Phase
  3. Course objectives covered in this module: 1, 9, 10

Consult the course Calendar for assignment due dates.

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ASSESSMENT METHODS

For your formal work in the course, you are required to participate in online discussion forums, complete written assignments, and complete a final project. See below for details.

Consult the course Calendar for assignment due dates.

Discussion Forums

You are required to participate in seven (7) graded discussion forums as well as an ungraded "Introductions" forum. The online discussions are on a variety of topics associated with the course modules. Below is the rubric that will aid in the grading of online discussions.

Click link for an Evaluation Rubric.


For posting guidelines and help with discussion forums, please see the Student Handbook located within the General Information page of the course Web site.

Written Assignments

You are required to complete six (6) written assignments. The written assignments are on a variety of topics associated with the course modules.

Click link for an Evaluation Rubric.


For help regarding preparing and submitting assignments, see the Student Handbook located within the General Information page of the course Web site.

Course Project (Parts 1, 2, and 3)

The course project has three parts to be completed at the end of Module 2 (Part 1), at the end of Module 4 (Part 2) and by the last day of the course (Part 3)

Parts 1 and 2: In the first two parts of the course project you will develop a request for proposal (RFP).

  1. Part 1 covers section 1, the Instructions to Bidders, and it is due at the end of the second module.
  2. Part 2 includes all other sections of the RFP, and it is due at the end of the fourth module.

Your RFP will be based on information provided in a federal business opportunities Web site to which the course will direct you. You will submit Parts 1 and 2 as separate assignments

Click link for an Evaluation Rubric.

Part 3: The third and final part of the course project consists of the preparation of a full proposal based on information provided in a federal business opportunities Web site to which the course will direct you. Your analysis will touch on major concepts presented in this course. You will submit Part 3 by the last day of the course.

Click link for an Evaluation Rubric.


For help regarding preparing and submitting this project, see the Student Handbook located within the General Information page of the course Web site.

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GRADING AND EVALUATION

Your grade in the course will be determined as follows:

  1. Online discussions (7)15 percent
  2. Written assignments (6)35 percent
  3. Course project, parts I and 230 percent (15 percent each)
  4. Course project, part 320 percent

All assignment will receive a numerical grade of 0–100. You will receive a score of 0 for any work not submitted. Your final grade in the course will be a letter grade. Letter grade equivalents for numerical grades are as follows:

A

=

93–100

A–

=

90–92

B+

=

88–89

B

=

83–87

B–

=

80–82

C+

=

78–79

C

=

73–77

C–

=

70–72

D

=

60–69

F

=

Below 60

To receive credit for the course, you must earn a letter grade of D or higher on the weighted average of all assigned course work (e.g., exams, assignments, discussion postings, etc.).

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STRATEGIES FOR SUCCESS

First Steps to Success

To succeed in this course, take the following first steps:

  1. Read carefully the entire Syllabus, making sure that all aspects of the course are clear to you and that you have all the materials required for the course.
  2. Take time to read the entire Online Student Handbook. The Handbook answers many questions about how to proceed through the course and how to get the most from your educational experience at Thomas Edison State College.

  1. Familiarize yourself with the learning management systems environment—how to navigate it and what the various course areas contain. If you know what to expect as you navigate the course, you can better pace yourself and complete the work on time.
  2. If you are not familiar with Web-based learning be sure to review the processes for posting responses online and submitting assignments before class begins.

Study Tips

Consider the following study tips for success:

  1. To stay on track throughout the course, begin each week by consulting the course Calendar. The Calendar provides an overview of the course and indicates due dates for submitting assignments, posting discussions, and scheduling and taking examinations.
  2. Check Announcements regularly for new course information.

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ACADEMIC INTEGRITY

Students at Thomas Edison State College are expected to exhibit the highest level of academic citizenship. In particular, students are expected to read and follow all policies, procedures, and program information guidelines contained in publications; pursue their learning goals with honesty and integrity; demonstrate that they are progressing satisfactorily and in a timely fashion by meeting course deadlines and following outlines procedures; observe a code of mutual respect in dealing with mentors, staff, and other students; behave in a manner consistent with the standards and codes of the profession in which they are practicing; keep official records updated regarding changes in name, address, telephone number, or e-mail address; and meet financial obligations in a timely manner. Students not practicing good academic citizenship may be subject to disciplinary action including suspension, dismissal, or financial holds on records.

Academic Dishonesty

Thomas Edison State College expects all of its students to approach their education with academic integrity—the pursuit of scholarly activity free from fraud and deception. All mentors and administrative staff members at the College insist on strict standards of academic honesty in all courses. Academic dishonesty undermines this objective. Academic dishonesty takes the following forms:

  1. Cheating
  2. Plagiarizing (including copying and pasting from the Internet without using quotation marks and without acknowledging sources)
  3. Fabricating information or citations
  4. Facilitating acts of dishonesty by others
  5. Unauthorized access to examinations or the use of unauthorized materials during exam administration
  6. Submitting the work of another person or work previously used without informing the mentor
  7. Tampering with the academic work of other students

Academic dishonesty will result in disciplinary action and possible dismissal from the College. Students who submit papers that are found to be plagiarized will receive an F on the plagiarized assignment, may receive a grade of F for the course, and may face dismissal from the College.

A student who is charged with academic dishonesty will be given oral or written notice of the charge. If a mentor or the College official believes the infraction is serious enough to warrant referral of the case to the academic dean, or if the mentor awards a final grade of F in the course because of the infraction, the student and the mentor will be afforded formal due process.

If a student is found cheating or using unauthorized materials on an examination, he or she will automatically receive a grade of F on that examination. Students who believe they have been falsely accused of academic dishonesty should seek redress through informal discussions with the mentor, through the office of the dean, or through an executive officer of Thomas Edison State College.

Plagiarism

Using someone else’s work as your own is plagiarism. Although it may seem like simple dishonesty, plagiarism is against the law. Thomas Edison State College takes a strong stance against plagiarism, and students found to be plagiarizing will be severely penalized. If you copy phrases, sentences, paragraphs, or whole documents word-for-word—or if you paraphrase by changing a word here and there—without identifying the author, then you are plagiarizing. Please keep in mind that this type of identification applies to Internet sources as well as to print-based sources. Copying and pasting from the Internet, without using quotation marks and without acknowledging sources, constitutes plagiarism. (For information about how to cite Internet sources, see Online Student Handbook > Academic Standards > “Citing Sources.”)

Accidentally copying the words and ideas of another writer does not excuse the charge of plagiarism. It is easy to jot down notes and ideas from many sources and then write your own paper without knowing which words are your own and which are someone else’s. It is more difficult to keep track of each and every source. However, the conscientious writer who wishes to avoid plagiarizing never fails to keep careful track of sources.

Always be aware that if you write without acknowledging the sources of your ideas, you run the risk of being charged with plagiarism.

Clearly, plagiarism, no matter the degree of the intent to deceive, defeats the purpose of education. If you plagiarize deliberately, you are not educating yourself, and you are wasting your time on courses meant to improve your skills. if you plagiarize through carelessness, you are deceiving yourself.

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